Friends of the Domes is committed to transparency and ethical business practices. The following policies and documents are included below:
- Whistleblower Policy
- Donor Policy
- Friends of the Domes Fiscal Year 2021 Federal Form 990
If you have any questions, please contact our Office Manager, Jenna Spangler.
Friends of the Domes Whistleblower Protection Policy
The Friends of the Domes, Inc. (the “Friends”) requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the Friends, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that the Friends can address and correct inappropriate conduct and actions. It is the responsibility of all board directors, officers, employees and volunteers to report concerns about violations of the Friends code of ethics or suspected violations of law or regulations that govern the Friends operations.
It is contrary to the values of the Friends for anyone to retaliate against any Director, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of the Friends. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
The Friends has an open-door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Executive Director or the Board of Directors’ Governance Chair, who has the responsibility to investigate all reported complaints or direct the complaint to the appropriate superior. Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the Executive Director, or the Board’s Governance Chair.
Concerns or complaints involving the Governance Chair or Governance Committee may be directed to the Board’s President.
The Friends Board of Directors Governance Chair is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Governance Committee Chair will advise the Executive Director and/or Board of Directors of all complaints and their resolution and will involve the Finance Chair on compliance activity related to accounting or alleged financial improprieties.
If any member of the Governance Committee is the subject of the complaint, the Board President shall appoint a special ad-hoc committee (herein the “special committee”) to investigate and advise the Executive Director and/or Board of Directors in place of the Governance Committee. This special committee may be comprised of one or more members of the Governance Committee, but may not be comprised of any party that is subject to the complaint under investigation.
Accounting and Auditing Matters
The Friends Board of Directors Governance Chair shall immediately notify the Finance Chair of any concerns or complaint regarding accounting practices, internal controls or auditing, and work with the Board’s Finance Chair until the matter is resolved.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The Friends Board of Directors Governance Chair will notify the person who submitted a complaint and acknowledge receipt of the reported violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Annual Training and Communication Process
The Friends Board of Directors Governance Chair, or delegate, will ensure that all board directors, officers, employees or volunteers are trained and aware of this Whistleblower Policy by:
- Distributing the policy to board directors annually and allowing time during a board meeting for questions, examples and discussion.
- Distributing the policy to all staff annually and allowing time during a staff meeting for questions, example and discussion.
- Including the policy in the new Director onboarding materials.
- Including the policy in the new employee onboarding materials.
- Including the policy in the volunteer training materials.
- Including the policy in a reasonably prominent place on the Friends website.
Responsibility to Donors
The Friends of the Domes is committed to a relationship with its donors based on the highest ethical standard. This involves treating all transactions with donors in strict confidence. The Friends of the Domes has adopted the Donor Bill of Rights of the Association of Fundraising Professionals as official policy.
Privacy Commitment to Donors
The Friends of the Domes will not sell, share or trade our donors’ names or personal information with any other entity, nor send mailings to our donors on behalf of other organizations. This policy applies to all information received by the Friends, both online and offline, on any web-based platform as well as any electronic, written, or oral communications. To the extent any donations are processed through a third-party service provider, the donors’ information will only be used for purposes necessary to process the donation.
Last Updated 6/21/2022
What Personally Identifiable Information Is Collected
Friends of the Domes members and individuals who sign up to receive Friends of the Domes e-communications voluntarily provide us with contact information (such as name and email address). We may use this information for specific, limited purposes. You may always “opt out,” either now or at any time in the future, if you do not wish to receive our messages.
The Friends of the Domes uses your IP address to help diagnose problems with our server, administer www.milwaukeedomes.org, personalize content and provide relevant information, and track statistical metrics.
The Friends of the Domes website, www.milwaukeedomes.org, uses “cookie” messages to automatically help provide better services. They remind us who you are and your preferences for our website based on what you’ve done and told us before. The “cookie” is placed in your computer and is read when you come back to our website. Cookies let us take you to the information and features you’re particularly interested in. They also let us track your usage of www.milwaukeedomes.org, so we know which parts of our sites are most popular. You can reject cookies or cancel them by instructing your web browser accordingly.
How Your Information May Be Used
We use your personal information to provide you with personalized service; to send email alerts to you; to answer your requests; to process your membership; etc. You may choose to opt out at any time, which will cease all communications from us. We may also use your information to track visitors to our website. This enables us to determine which of our features are the most popular so we can better serve our users’ needs. It also lets us provide aggregate data about our traffic (not identifying you personally, but showing how many visitors used which features, for example) to outside parties.
The Friends of the Domes does not provide, sell, or rent email addresses to anyone outside the organization.
The Friends of the Domes website, www.milwaukeedomes.org, includes links to external websites. These links do not fall under the www.milwaukeedomes.org domain, and the Friends of the Domes is not responsible for the privacy practices or the content of external websites. Your use of any linked website is solely at your own risk.